Client Diary

Less admin. A clearer week.

How It Works

A practical onboarding path from account setup to a better-organised week — for single sites and multi-site teams, with free migration help

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Time to value

Set up your account in minutes and start taking bookings the same day.

Low-risk start

4-week free trial, no credit card required, and no lock-in contract.

Help when you need it

Book a setup call for guided onboarding and migration planning.

Client Diary is a complete business system for appointment-based service businesses. The goal of onboarding is simple: get you live with less admin, clearer client records, and a calendar your team can trust — whether you run one site or many.

Your onboarding path in 6 simple steps

  1. Create your account

    Sign up in 2 to 3 minutes and access your full trial environment straight away.

  2. Set up your business profile

    Add branding, opening hours, locations, contact details, and team members.

  3. Build your services and timing rules

    Configure pricing, durations, buffers, bundles, classes, and staff assignment rules.

  4. Turn on online bookings

    If you wish, share your booking link on your website and social channels so clients can book 24/7.

  5. Enable payments and reminders

    Set deposits and automate reminders to reduce no-shows and protect your schedule.

  6. Go live and optimise weekly

    Use reporting and team visibility tools to improve attendance, rebooking, and daily flow.

Solo owner

Start with calendar, online bookings, reminders, and payments. Keep setup lean and launch quickly.

Small team

Add team rosters, role permissions, and service rules for consistent bookings across staff.

Growing or multi-location

Configure locations, standardised setup templates, and reporting for cleaner expansion.

Moving from another software?

We regularly import data from other systems at no cost.

Tell us what platform you use and we will confirm what can be imported before you switch. Real people help with the move — not a faceless ticket queue.

Typical Data Import

What we can import depends on the software you are coming from. We often bring across:

  • Client profiles and contact records
  • Services and pricing
  • Products
  • Appointments
  • Historical notes
  • Gift vouchers
  • Account balances
  • And more where the source system allows it

Reach out and tell us what you are using — we will let you know what can come across before you switch.

How we reduce switching risk

  • Clear fit-check before migration starts
  • Guided setup support for your team
  • Phased go-live option if you need it

Start onboarding with confidence

Built for hair, beauty, tattoo, wellness, and other appointment-based service businesses that need a reliable, low-friction switch — solo through multi-site.
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What customers say